If you are involved with event management in any way shape or form, you are going to recognise the importance of access control in your job. You need to make sure that you have a plan for access control laid out in your wider decisions for the event. Let’s take a look at why.
Easy to Organise
Firstly, access control for a business or function is actually incredibly easy to organise. You just need to make sure that you arrange it ahead of time so that you have the equipment you need. There are many products that you can use for a big event, but often for something of this scale, a wristband can be best. It should slip discretely beneath the uniform of staff, and would potentially give them hands-free access to staff-only areas.
You can find some great examples here: https://www.idcardsdirect.co.uk/. Investing in equipment like this can be brought from event to event, or even added to what is available at the venue if you permanently run events from there. It is accessible and easy to organise, and will prove its worth time and time again over multiple events.
Staff Only Areas
With event management, it is important to designate some areas as staff only. These tend to be places like back-corridors, catering facilities, and back-stage areas. Event attendees should not be able to get here without the help of a staff member. Of course, that doesn’t always stop them. Whether it is by accident or deliberately, events always seem to come with attendees ending up in places where they should not be.
Access control stops them from doing that. Rather than missing or ignoring a staff-only sign, they won’t be able to get through the door in the first place. It will help the staff keep their areas well-organised and able to run smoothly, so the attendees can all have a good time outside.
Sometimes, access control is necessary for security reasons. You might have something planned like a pyrotechnic show to help wow the guests and pull an event to a close. If you work with bands or other celebrities to put on events, you need to be able to provide them with a safe green room they can relax in before and after the show.
Security is key here, as it helps to keep the guests away from important parts of the show like this. Access control is crucial in keeping everyone where they are supposed to be, and it is a part of your job as an event planner that you can’t ignore.
To have a successful event, you need to ensure that everyone is going to be in the right places at the right time. While you do want this to be as organic as possible, you will need some tools and helping hands to help you make it happen. Mastering access control and putting it to work in just the right places will be the step that you need.
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